How-To – JazzWeek The Weekly Guide to Jazz Radio Airplay Thu, 18 Jan 2018 13:56:19 +0000 en-US hourly 1 How to submit your airplay report Mon, 21 May 2012 19:27:12 +0000

Submitting your playlist is simple. Please follow these steps to submit your airplay report for the previous week. (You may click on any of the images to see them full size.)

1. Getting started

After logging in to the JazzWeek site, click on Stations in the main menu at the top of the page. You must be subscribed as a reporting station to have access. You will see this menu:

2. Before submitting your first airplay report

You will need to complete the profile for your station or program so that your JazzWeek login is tied to your station. If you attempt to submit a report before completing your station’s profile, you will see this message:

Once you have completed the profile the message will go away.

Click on Update Station/Program Profile and Contacts to update your profile. Follow the directions here: How to update your station profile

3. Submit your airplay report

On the Stations page, click Submit Airplay Report. This will bring up a form that lists CD releases from the past 30 weeks in alphabetical order. A portion of that page looks like this:

Enter in the number of spins for each release played on your station or program. If you have added a CD but have not played it yet, check the box next to Added so that it gets listed as an “add.” (If you are reporting a CD for the first time, it will automatically be recorded as an add, and after you submit your airplay report, you will see it checked as added.)

After you enter information for a release, the box for that release will be highlighted in yellow:

You can update your airplay report up until the report deadline. Feel free to click Update frequently to save your work.

4. Once your report is complete

After you’ve submitted your report, there is nothing further for you to do. When the reporting deadline has passed, all reports will be reviewed and then added to the total of reports for that week. Subscribing promoters will be able to review your playlist after the chart for that week is complete and released.

NOTE: Your playlist form will still show after you hit UPDATE. That’s OK: your playlist has been submitted. 

How to update your station profile Mon, 21 May 2012 19:21:34 +0000

Once you have logged in as a “station,” meaning either a terrestrial or internet station or program host, click on the Stations link in the JazzWeek main menu:

Stations menu



On the following screen, select Update Station/Program Profile and Contacts:



The following screen will load. Please fill it out completely as it will be used to generate a directory of stations and programs and will keep others informed of updates you make to your information. If some information does not apply to you, you may leave it blank — for example, if you have a national or internet program or station or are in a market without Arbitron, you may ignore that item.















Please also fill in the contact information for individuals at your station or program. If there is more than one contact person, please fill in up to three contacts:






After your profile is complete, click the Update button as shown below. You may return to update your directory information as needed.

Industry subscribers: how to update your company profile Mon, 21 May 2012 19:17:46 +0000 Once you have logged in as an industry subscriber, please click on the Industry link in the main menu:


Then click on Submit/Update Profile:




(Note: more items will be added to this menu shortly.) Please fill out the form as completely as possible. We will use this to generate a directory on the site.

Industry subscribers: how to submit releases Mon, 21 May 2012 19:12:44 +0000

Once you have logged in as an industry subscriber, please click on the Industry link in the main menu:



Then click on Submit/Update New Releases on the screen that follows as shown below. (Note, this menu will have many more items within about a week of the publication of this “how to” article as station data is submitted.)





After you submit a release, it will appear below this form. You may then update the release information as required.

To set the add date for the release, click in the Add Date field. A calendar will then pop up, allowing you to select the date. Please use the add date for the release as this form will generate the list of add dates shown on the site as well as serve as the method for submitting releases.

Here’s what the pop-up calendar looks like: